Executive

To provide a comprehensive secretarial and administration service to the Chief Executive.
To maintain and organise the Chief Executive's diary, filing system and all other relevant areas as necessary.
To support the Chief Executive in projects, proposals, commitments, etc. through research, consultation, team-management.
To facilitate meetings, follow up on action items, arrange refreshments, and take minutes.
To compile Board papers and co-ordinate board meetings.
To co-ordinate all senior management and Board member travel arrangements.
Assist the CEO with managing the publicity and promotion of DJS Antibodies.
To respond to Board member and other stakeholder queries in a timely and professional manner.

Finance

Maintain finance systems, deal with day to day invoice payments and payroll.
Liaise with the accountants and tax advisors in company and financial matters when necessary.
Maintenance of accounting records and systems including expenses.
Prepare, submit and track expense reports for team members.

Human Resources

Liaise with external HR teams in recruitment and HR matters when necessary.
Maintenance of HR records and systems.
Monitor all staff training to ensure it is recorded and all staff have received required training.
Monitor to ensure the teams are compliant with all company policies and procedures.

Administration

To maintain and review administration systems to achieve maximum efficiency.
Arrange domestic and international travel for team, prepare relevant documentation and itinerary packages, and coordinate real time travel issues as they arise.
Manage conference registrations and membership renewals.
Liaise with external IT support and oversee the development and maintenance of the company website.
General ad-hoc PA duties as requested by the managers.

General

To be amiable, professional and approachable at all times.
To professionally represent the organisation at sector networking events when necessary.
To liaise positively and professionally with colleagues and visitors.
Commit to working proactively to support both the team and project outputs.

In addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time to time.